All Radford University employees are required to complete the federal Employment Eligibility Verification, Form I-9. Prior to starting, all new hires will receive an email notification with a link and instructions to complete the I-9 requirement, this notification will be sent to the address used during the application process or the Radford University email address for student hires. The first section of the I-9 should be completed no later than an employee's first day of work. For the second section of the I-9, the employee will need to provide original, unexpired supporting documentation,* the complete list of acceptable documents can be found on USCIS's website.
Radford University utilizes I-9 Advantage. This system allows for the I-9 process to be completed online (employees are still required to show valid supporting documentation in person). Using I-9 Advantage all new hires are sent a link to complete section 1 of Form I-9 securely online prior to beginning employment with RU. Once supporting documentation is reviewed in-person, section 2* is completed and verified with E-Verify through I-9 Advantage by HR.
*Important Notice: Radford University encourages the new hire to present identification documents as soon possible after completing Section 1 of the form, but must allow the new hire up to three days after beginning work to present identification documents from the list of acceptable documents that are found in the instructions for the I-9 form. If the new hire does not present acceptable identification documents by the end of three business days, Human Resources will work with the supervisor to pause such employment for up to 7 additional days for an employee to provide proper documentation. However, continued failure to provide such documentation to ensure completion of I-9 will result in employment termination.
Following separation, I-9s are retained for three years after the date of hire, or one year after the date employment ends, whichever is later.